Kentucky Organ Donor Affiliates
  • Louisville, KY, USA
  • Full Time

Despite COVID-19, organ donation/transplantation needs continue to grow, as are we! We're excited to currently be hiring for many different positions that will expand our teams. As Kentucky's primary organ procurement organization, we facilitate organ and tissue recovery and serve as the state's primary contact for organ and tissue donation. As an organization, we strive to provide the best possible care to our donor families, facilitate the recovery of organs and tissues, educate the communities we serve, and support special events to promote donation throughout Kentucky. The dynamic field of organ and tissue donation offers exciting and rewarding employment opportunities for those who seek to make a difference in other people's lives. Our core purpose is to Honor the Gift of Donation as we value compassionate, dedicated, and accountable employees. Hours are somewhat flexible but generally 8:30 am - 4:30 pm and one weekend a month is required. 

Kentucky Organ Donor Affiliates is seeking a Health Information Assistant to join our Quality team! We are seeking a compassionate and dedicated individual who wants to save and enhance lives and make a difference.

The Health Information Assistant is responsible for the proper completion and assembly of all records associated with KODA's electronic tissue donor records. The Health Information Assistant communicates with relevant external entities to obtain required donor information. The Health Information Assistant generates correspondence to identified professionals involved in the donation process. The Health Information Assistant is responsible for disseminating required documentation to applicable tissue processors. The Health Information Assistant maintains confidentiality of all donor related documentation. The Heath Information Assistant participates in the post recovery process for organ culture/serology reporting and verification.

Specific Duties and Responsibilities:

  • Assembles and reviews required written documents for tissue donor records.
  • Reviews written and electronic documentation for accuracy and completeness
  • Requests and obtains follow up information from donor hospitals, transplant centers, other OPO's, EMS/air ambulance services, coroners, medical examiners, pathologists and state vital statistics departments.
  • Generates correspondence to identified professionals involved in honoring the gift of donation within specified timeframes.
  • Provides individual case documentation to transplant centers, tissue processing partners, and other OPO's as requested.
  • Assists with QA / chart review of tissue donor records as needed.
  • Participates in the post recovery process for obtaining, reviewing and reporting positive cultures and serologies to identified safety contacts within regulatory timeframes.
  • Ensures accurate and complete documentation of cultures and serologies within the electronic organ donor record.
  • Participates in the verification of post recovery reporting of positive cultures and serologies to ensure regulatory timeframes are met.


Minimum Qualifications for this position:


  • High School Diploma or equivalent
  • Experience in creating and maintaining well organized files is required
  • Ability to complete multi-step process in a high stress environment



  • College degree or technical training 
  • Experience with electronic medical records and/or health information 



  • Health Insurance
  • Dental
  • Vision
  • Life Insurance
  • Accidental Insurance
  • Long and Short Term Disability
  • Retirement
  • Vacation, Sick, PTO, Birthday, Holidays, and Personal Days
  • Life Assistance Program
  • Educational Reimbursement 
  • Professional dues/Certification Reimbursement
  • Career Ladder Program

To learn more about KODA, please visit our website at

Kentucky Organ Donor Affiliates is an Equal Opportunity Employer/M/F/Disability/Veteran/Sexual Orientation/Gender Identity

Kentucky Organ Donor Affiliates
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